Additional information on the over received quantity match rule.
Rule Overview
The over received rule catches where there cannot be a receiver automatically identified and a user must manually choose the receipts to assign to the invoice. This most commonly happens for three-way matched invoices where the quantity billed on the invoice does not exactly match a quantity available of a specific receiver.
See our article on How do I route PO Invoices?
When this rule holds a standard comment of "PO Line <#>, Quantity Received exceeds Quantity Invoiced" will be posted to the invoice audit log.
How to Clear This Hold
- This hold can clear like the no receipts rule where new data can come in to allow the hold to clear itself or,
- A user can select a receiver and manually assign a receipt with more than what was on the invoice line. The remaining amount of the receiver will be stored and kept for pairing to another invoice later.
- To manually assign a receiver to an invoice, select the receipt on the Purchase Order\Receipt Retails window and click, ‘Assign Receiver to Invoice.’
