Matching Hold Rule: Additional Charges

Additional information on the additional charges hold rule.

Rule Overview

The additional charges rule is just like the price variance rule but with a few exceptions:

1. The additional charges rule runs against any invoice line that does not have a PO line number and has a special keyword in the description.
2. Based on the keyword in the description, the additional charge rule will apply a different set of tolerances based on the line's classification:
   1. Tax
   2. Freight

   3. Miscellaneous Charge

How to Clear This Hold

There are a few ways to clear this hold, based on whether the charge is approved or not.

1. Additional Charge Approved: the user can either approve the additional charge by clicking Open Edit\Save and entering “Y” into the PO Line Number field or the
2. Additional Charge Rejected: line can be deleted entirely. Deleting the invoice line will result in the vendor not being approved for that additional charge but will allow for them to be paid for the other invoices lines that weren’t removed.
3. Alternatively, the invoice can be rejected. This can be done from the invoice detail page in the communication area. Click on the Vendor Error button to start the vendor invoice rejection process.