In the world of accounts payable (AP) automation, choosing the right tool can significantly impact your business's efficiency and accuracy. Two prominent players in this field are Nimbello and Brainware by Hyland. Each solution offers unique features and functionalities. In this post, we compare Nimbello with Brainware, highlighting key differences that can inform your decision-making process based on feedback we have received from current and previous Brainware users.
AP INBOX PROCESSING
Brainware:
- Reads inbox and grabs attachments
- Limitations include an inability to classify documents correctly, leading to processing of all attachments through OCR
- Struggles with separating invoices within a single attachment and does not learn from prior emails or document types
- Limited to processing PDF attachments only
Nimbello:
- Features a classification module that uses technology and machine learning to run only invoices through OCR
- Accurately classifies attachments by document type (Invoice, CM, Statement, etc.)
- Capable of identifying surplus pages and automatically separating invoices within the same PDF
- Utilizes Machine Learning to continuously improve accuracy
OCR CAPABILITIES
Brainware:
- Processes attachments by placing them into a folder and running OCR
- Faces challenges in running non-invoice documents due to classification issues, resulting in errors and manual reviews
- Limited capability in learning from prior supplier invoices
Nimbello:
PAIRING/MATCHING
Brainware:
- Requires manual comparison of invoice, PO, and receipt lines by AP representatives
- Lacks capability for line pairing and systematic assignment of GL codes for Non-PO invoices
- Does not effectively utilize data for 3-way matching
Nimbello:
- Automatically pairs line items and uses algorithms for data comparison across invoice, PO, and receipts
- Effectively matches paired lines to identify price and quantity variances
- Identifies additional charges and segregates them automatically
- Assigns GL codes to Non-PO invoices using set rules
APPROVALS/ROUTING
Brainware:
- The AP team manually manages exceptions, requiring physical follow-up for invoice approvals
- Relies on manual data entry into ERP systems
Nimbello:
- Streamlines error communication and resolution with a workflow module using configurable rules and approval hierarchy
- Automatically posts error-free invoices to ERP systems
- Categorizes and routes invoices based on error type and approver
- Creates escalation emails for timely invoice approvals
- Enables management to run reports on invoice processing delays
CONCLUSION:
When comparing Nimbello with Brainware, finance and accounting teams will need to determine what type of solution they are looking for what capabilities are important to them. With its advanced machine learning capabilities, superior data handling, and automated workflows, Nimbello not only saves time but also enhances accuracy and overall financial management. For businesses looking to modernize their AP processes, Nimbello stands out as a comprehensive and future-ready choice. If you want to learn more, contact Nimbello today.